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Privacy Policy

Last updated: 2nd July 2025

At Flare Sports Agency we value your privacy and are committed to protecting your personal data in line with the EU General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, share, and protect your personal information when you visit our website or use our services.

1. Who We Are

[Your Agency Name] is a sports agency based in Malta. Our registered office is at [your address]. We are the Data Controller for the purposes of the GDPR.

If you have any questions about this policy or how we process your data, contact us at:

  • Email: [your email address]

  • Phone: [your phone number]

2. Personal Data We Collect

We may collect the following categories of personal data:

  • Identity Data: Name, date of birth, nationality, gender.

  • Contact Data: Email address, phone number, physical address.

  • Career Data: Playing history, position, performance stats, videos, photos, and career goals.

  • Club Data: Club name, contact person, recruitment needs, budget information (where applicable).

  • Financial Data: Payment details for subscriptions (processed securely via third-party payment processors).

  • Technical Data: IP address, browser type, device information, website usage data.

We only collect data relevant to providing our services or complying with legal obligations.

3. How We Use Your Personal Data

We process your personal data for the following purposes:

  • To deliver our services (e.g. connecting players to clubs, promoting talent, providing career advice).

  • To communicate with you about services, opportunities, or changes to our business.

  • To promote your profile or club opportunities (only with your consent).

  • To administer payments and subscriptions.

  • To improve our website, services, and client experience.

  • To comply with legal or regulatory obligations.

4. Lawful Basis for Processing

Under GDPR, we must have a lawful basis to process your personal data. We rely on:

  • Performance of a Contract: When processing is necessary to provide our services to you.

  • Consent: For activities like promoting your profile or marketing communications. You may withdraw consent at any time.

  • Legitimate Interests: For running and improving our business, provided your rights don’t override those interests.

  • Legal Obligation: Where we must comply with laws or regulations.

5. Sharing Your Personal Data

We may share your personal data:

  • With trusted partners such as football clubs, scouts, or coaches, but only to fulfill our services and with your consent where required.

  • With service providers who help us operate our business (e.g. payment processors, IT providers).

  • If required by law, legal proceedings, or regulatory authorities.

We will never sell your personal data.

6. International Transfers

Some of our partners or service providers may be outside the European Economic Area (EEA). If we transfer data outside the EEA, we ensure adequate protection through EU-approved Standard Contractual Clauses or other lawful mechanisms.

7. Data Retention

We only keep your personal data as long as necessary for the purposes stated in this policy or as required by law. Typically, we retain client records for up to [X years] after our business relationship ends, unless legal obligations require longer retention.

8. Your GDPR Rights

Under GDPR, you have the right to:

  • Access your personal data and receive a copy.

  • Correct inaccurate or incomplete data.

  • Request erasure (“right to be forgotten”) in certain circumstances.

  • Object to processing based on legitimate interests.

  • Restrict how we use your data in certain situations.

  • Data portability — request your data in a machine-readable format.

  • Lodge a complaint with the Maltese Information and Data Protection Commissioner (IDPC) if you’re unhappy with how we handle your data.

To exercise any of these rights, contact us at [your email address].

9. Security of Your Data

We use appropriate technical and organisational measures to protect your data from unauthorized access, misuse, loss, or disclosure. However, no internet transmission or storage is 100% secure.

10. Cookies and Website Tracking

Our website may use cookies to improve user experience and analyze traffic. You can control cookie preferences through your browser settings. For more details, please refer to our Cookie Policy [link if you have one].

11. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with a new “Last updated” date.

12. Contact Us

If you have questions about this Privacy Policy or your personal data:

[Your Agency Name]
Email: [your email address]
Phone: [your phone number]
Address: [your business address]

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